Hired1st Global Ltd - Information Notice for Platform Users

Hired1st Global Ltd (hereinafter referred to as "Hired1st," "we," "our," or "us") is committed to protecting and respecting your privacy. This Information Notice outlines how we, as the data controller and processor, collect, use, store, and protect your personal data when you use our platform.

1. Who We Are

Hired1st Global Ltd is a company registered in Ireland with its registered office at 77 Lower Camden Street, Dublin, Ireland, D02XE80. We operate a platform for B2B fulfilment and the negotiation of B2B contracts with our customers.

2. Data Controller and Data Processor

• Data Controller: Hired1st acts as a data controller when we collect, use, and process your personal data for purposes such as B2B fulfilment and the negotiation of B2B contracts with our customers.
• Data Processor: Hired1st acts as a data processor when we store and process platform user data that has been provided to us by our customers. This includes data collected in connection with Talent Marketplace and Talent Community services.

3. Personal Data We Collect

We may collect and process the following types of personal data:

• Talent Marketplace and Talent Community Data: Including but not limited to your name, contact details, professional qualifications, experience, skills, employment history, and other information you voluntarily provide when using the Talent Marketplace or Talent Community features of our platform.
• Business Contact Information: If you are a representative of a business, we may process your name, job title, work email address, phone number, and other business-related contact details for the purposes of fulfilling a B2B contract or negotiating such contracts.
• Usage Data: Data related to your use of our platform, including browsing activity, access logs, and engagement with features or services on the platform.

4. Purposes for Processing Your Data

We process your personal data for the following purposes:

• B2B Fulfilment: To facilitate B2B fulfilment and the negotiation of B2B contracts, including communications and other business-related activities.
• Talent Marketplace Services: To provide you with access to the Talent Marketplace, match talent with job opportunities, and support our customers in their recruitment processes.
• Talent Community Services: To enable participation in the Talent Community, enhance user experience, and facilitate networking and career development.
• Platform Improvement: To analyse usage patterns, improve our platform’s functionality, and enhance the user experience.
• Match Candidates with Job Opportunities: To match candidates with job opportunities based on their profiles, skills, experience, and preferences.
• Personalised Job Recommendations: To provide personalised job recommendations and notify candidates of new opportunities.
• Ranking and Scoring Candidates: To rank and score candidates based on their suitability for specific roles.
• Create Candidate Profiles: To create and enhance candidate profiles that better align with roles in various sectors.
• Facilitate Recruitment Processes: To facilitate recruitment processes by integrating with third-party vendors, including EOR (Employer of Record) / COR (Certificate of Registration) providers, payment processors, and immigration specialists.

5. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Contractual Necessity: Processing is necessary to fulfil a contract with you or to take steps prior to entering into a contract (e.g., B2B contract negotiation and fulfilment).
• Legitimate Interests: In some cases, we rely on our legitimate interests, such as improving our platform or providing services to our customers.
• Consent: Where required, we obtain your explicit consent to process your data for specific purposes, such as marketing or sharing data with third parties.

6. How We Share Your Data

As a data processor, we may share your data with our customers in connection with the Talent Marketplace or Talent Community features. We will not share your personal data with third parties for marketing purposes unless we have received your explicit consent to do so.

Additionally, we may share your personal data with the following third-party providers for specific purposes related to the services we offer:

• Operational and Employment Relations (OER) Providers: We may share your personal data with third-party OER providers who assist in managing your employment or operational-related queries and services.
• Certificate of Registration (COR) Providers: If applicable, we may share personal data with third-party COR providers who issue necessary certifications or registrations required for your role or industry.
• Payment Providers: We may share your data with third-party payment processors to facilitate payments or transactions related to the services we provide through our platform.
• Immigration Specialists: If necessary, we may share personal data with immigration specialists for services related to work permits, visas, or other immigration requirements associated with employment or contractual arrangements.

We ensure that all third-party service providers are contractually obligated to safeguard your personal data and only process it according to our instructions. We will not share your personal data for any other purposes without your explicit consent, except as required by law.

7. Data Retention

We will retain your personal data for as long as necessary to fulfil the purposes outlined in this notice or as required by law, whichever is longer. After this period, your data will be securely deleted or anonymised.

8. Your Rights

Under the EU General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:

• Right to Access: You have the right to request a copy of the personal data we hold about you.
• Right to Rectification: You can request that we correct any inaccurate or incomplete personal data.
• Right to Erasure: You can request that we delete your personal data under certain circumstances.
• Right to Restriction of Processing: You can request that we restrict the processing of your personal data under certain circumstances.
• Right to Data Portability: You can request a copy of your personal data in a structured, commonly used, and machine-readable format.
• Right to Object: You can object to the processing of your personal data under certain circumstances, particularly where we rely on legitimate interests for processing.

To exercise these rights, please contact us using the details provided below.

9. Data Security

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, and destruction. These measures are regularly reviewed and updated as necessary.

10. International Data Transfers

Your personal data may be transferred to, and processed in, countries outside the European Economic Area (EEA), where our servers or third-party service providers are located. If we transfer your data outside the EEA, we ensure that adequate safeguards are in place to protect your data in accordance with the GDPR.

11. Contact Us

If you have any questions or concerns about how we process your personal data, or if you wish to exercise your data protection rights, please contact us at: dpo@theprivacyworx.com

Hired1st Global Ltd
77 Lower Camden Street,
Dublin, Ireland, D02XE80
 

12. Changes to This Information Notice

We may update this Information Notice from time to time. Any changes will be communicated to you through the platform or by email. Please review the notice periodically for any updates.